RSVP stands for the French phrase, répondez, s’il vous plaît, which means please reply. I recently did a Facebook Live broadcast about RSVP and received much feedback from viewers. There seems to be a lack of respect for RSVP in our society. As an event planner, I know first hand the fallout of when event guest don’t honor RSVP and treat it as optional. I personally feel like it’s just a matter of most people not understanding what’s fully involved in planning an event and need to be educated or brush up on guest etiquette. So, here’s a quick Event Planning 101 overview for event guest.
1. Event Purpose – Most great events don’t happen spontaneously; most start with an idea or purpose. The host must design an event that incorporates the ultimate purpose whether it’s to celebrate, honor, or educate. An effective event design must be developed around the idea that creates a memorable experience for all guests.
2. Event Location – Location is key in hosting the perfect event. There’s research involved and site tours that must be taken of top choices. The event host must be able to transform the location into an environment that lends to an unforgettable guest experience.
3. Pre Event – Every event needs a way of notifying guest about the occasion whether it’s through invitations or an online event page. Some events requires that host actively promote event to create a buzz that encourage guest to attend. Other events may also include getting event sponsors and vendors.
4. Day of Event – The host must make sure everyone and everything that’s a part of the event is in place and on time. Proper pre-planning will minimize mishaps on event day. A good host will work the room to ensure everyone has what they need and are having a great time. At end of event there must be a breakdown and cleanup of what ever props/setups and equipment used at event.
5. Post Event – The most important part of event planning is evaluating the event; being open and honest about what went well and what didn’t. The host must also send thank you responses to guests, vendors, sponsors, and anyone else who was involved in making the event a success. It’s also helpful for the host to get feedback from those who participated in event as well.
I hope this gives you a better understanding of what’s ALL involved in planning an event. As you can see a great host puts a lot of heart and soul into creating a memorable event for their guest. So, the next time you get an RSVP invitation don’t take it lightly. It’s an invitation to enjoy the fruits of someone’s labor who consider you special enough to share the event experience with!
Tonya Cross – The Vine Events Visionary